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A goods receipt records what physically arrived from a supplier. It is the receiving evidence for a purchase order and should describe the delivery as it happened, including shortages, damage or stock that cannot yet be accepted. Open Inventory > Goods Receipts to create and review receipts.

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Information on a receipt

The current receipt flow includes a receipt number, receipt date, received time or context, status, linked purchase order and received lines. For each line, you can distinguish quantities such as:
  • accepted
  • damaged
  • on hold
  • total received
A receipt needs a receipt number and at least one received quantity before it can represent a real delivery.

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Draft versus posted

Creating a receipt does not mean inventory has already been updated. Review the quantities first, then post the receipt when it is ready to apply the stock effect. Once posted, the current UI treats the receipt as locked. If the historical event needs correction, use the supported corrective or adjustment path instead of editing a posted receipt as if it never happened.

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Receiving exceptions

Lynka can surface receiving problems through automation, including Damaged stock received, Received stock on hold and Goods receipt posting issue. Those warnings are operational signals, not cosmetic labels. Investigate them before assuming the delivery is clean.

Create a goods receipt

Record what arrived against the purchase order.

Post a goods receipt

Apply the receipt to inventory and understand the lock.

Damaged and on hold stock

Record exceptions instead of accepting everything.

Procure to stock

See how receiving fits into the full procurement process.

Create a goods receipt

Record a supplier delivery with GRN number, dates, linked purchase order, accepted quantity, damaged quantity, and on-hold quantity.

Post a goods receipt

Understand what posting a goods receipt means, why posted receipts are locked, and how to handle posting review problems without rewriting history.

Record damaged and on-hold stock at receiving

Separate accepted, damaged, and on-hold quantities on a goods receipt so delivered stock is not all treated as clean available inventory.

Last modified on September 7, 2026