A goods receipt, sometimes called a GRN, records a physical supplier delivery. It is the evidence that items arrived and is the bridge between a purchase order and actual received inventory.
The current receipt editor supports a receipt number, receipt date, received-at time, status, purchase order relationship, and receipt lines.
Each line can carry:
- accepted quantity
- damaged quantity
- on-hold quantity
- total quantity received
The editor shows the ordered quantity from the purchase order line so the receiving user can compare the delivery with what was expected.
Create the receipt
Open Goods Receipts
Go to Inventory, then Goods Receipts.
Link the purchase order
Choose the purchase order the delivery belongs to. This gives the receipt the ordered lines and quantity context.
Enter the receipt identity
Provide the GRN or receipt number and the relevant receipt date or received-at time.
Record quantities
For each delivered line, separate accepted, damaged, and on-hold units instead of putting every unit into accepted stock.
Save the draft
Save the receipt. At least one line must contain received quantity for the editor to accept the receipt content.
Validation rules visible in the editor
The receipt requires a nonempty receipt number. It also requires at least one line with received quantity. The edit flow explicitly warns when there are no accepted, damaged, or on-hold quantities on any line.
Save versus post
Saving and posting are not the same thing. A saved receipt can still be edited while its status allows changes. A posted receipt is locked for ordinary editing and should be corrected through an adjustment path rather than quietly rewritten.
This protects the stock and accounting history from changing underneath previously posted records.
Permissions
Goods receipt creation and editing depend on the procurement permission model. A user can have Inventory visibility without having authority to post or change procurement records.
Mobile
Mobile uses goods receipt cards and an action sheet with actions such as opening the full record, editing a draft, changing allowed status, and exporting. Terminal status rules are shared with desktop. Last modified on September 7, 2026
