Supplier deliveries are not always clean. Lynka’s goods receipt lines let you separate what was accepted from what arrived damaged or needs to stay on hold.
Quantity buckets
For each receipt line, the editor tracks:
Accepted for units received in an acceptable state.
Damaged for units that arrived damaged.
On hold for units physically received but not yet ready to be treated as normal accepted stock.
The total received quantity is the sum of the three buckets.
Why the split matters
If every delivered unit is recorded as accepted, available stock can look healthier than the physical warehouse. The separate buckets preserve the reason a delivered quantity should not all be treated the same way.
Lynka includes built in automations for Damaged stock received and Received stock on hold so these exceptions can reach an attention queue instead of disappearing inside a receipt.
Example
A PO line orders 20 units. The supplier delivers 15 today. Of those, 12 are acceptable, 2 are damaged, and 1 needs inspection.
Record:
- Accepted: 12
- Damaged: 2
- On hold: 1
- Total received: 15
The purchase order still has 5 units outstanding.
What not to do
Do not enter 15 as accepted and add a note saying three are unusable. The structured quantity fields exist so inventory logic and automation can distinguish the exception.
Do not mark the entire PO received when only 15 of 20 arrived.
Do not edit a posted receipt in place to hide a later discrepancy. Use the supported adjustment or review workflow. Last modified on September 7, 2026
