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A purchase order records what your business asked a supplier to deliver. It should not be rewritten later to look like what actually arrived. Lynka keeps ordering and receiving separate so outstanding quantities remain visible after partial deliveries. Open Inventory > Purchase Orders to work with purchasing documents.

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What a purchase order records

The current builder can capture the supplier, order number, order date, expected date, currency and exchange context where applicable, payment terms, addresses, tax, freight, notes and product lines with ordered quantity and unit cost. New purchase orders start as drafts. Open purchasing calculations recognize active order states such as approved, sent, ordered, open and partially received.

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Why partial receipts matter

Suppose you order 20 units and receive 12. The purchase order should still show 8 units outstanding. Lynka calculates outstanding purchasing value from the remaining quantity rather than continuing to count the entire original order. That makes Open Purchase Orders and Goods in Transit more useful after receiving begins.

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Purchase order attention signals

Built in automation rules can surface:
  • Purchase order overdue
  • Partial purchase order stalled
These rules look for orders that still have outstanding quantity and need follow up.

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Receiving is a separate workflow

When goods arrive, create a goods receipt against the purchase order. Record only the quantity that actually arrived, including damaged or on hold quantity where necessary. Do not change the ordered quantity simply to make the order appear complete.

Create a purchase order

Enter supplier, products, quantity, cost and delivery details.

Receive a purchase order

Handle full and partial deliveries correctly.

Purchase order statuses

Understand draft, open and partially received purchasing states.

Procure to stock

Follow the complete replenishment workflow.

Create a purchase order

Create a supplier purchase order with line quantities, unit costs, currency, dates, tax, freight, payment terms, addresses, and FX context.

Purchase order statuses and outstanding quantity

Understand draft, open, partially received, received, closed, and cancelled purchasing states and how Lynka calculates what is still outstanding.

Receive a purchase order partially or in full

Record what actually arrived from a supplier, keep remaining quantities open, and understand how partial receiving affects stock and purchasing reports.

Last modified on September 7, 2026