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A supplier bill records money your business owes to a vendor. It belongs in Accounts Payable, not in the customer invoice workflow. Use a bill when a supplier has invoiced you for goods or services and the obligation needs to appear in payables and Accounting.

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Where to create it

Open Accounting, then Payables. The Accounting shell maps the bill builder into the Payables section, and creating a bill requires bill.create.

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Source context

A bill can be related to procurement evidence such as goods receipts where the workflow supports that relationship. Keeping the supplier bill connected to the receiving event makes it easier to understand whether you are paying for stock that was actually received.

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Create the bill

1

Open Payables

Go to Accounting > Payables.
2

Start a supplier bill

Use the create bill action. Desktop can open the bill builder in the Accounting side panel, while mobile uses the dedicated compact flow.
3

Select the supplier

Choose the vendor that issued the bill.
4

Enter bill identity and dates

Record the supplier reference, bill date, due date, currency, and other available commercial details.
5

Add the amount and accounting lines

Enter the bill lines or accounting allocation required by the builder.
6

Review and save

Save the bill before posting or approval. Do not post a document that still needs commercial correction.

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Bill lifecycle and permissions

The permission model separates bill.create, bill.view, bill.post, bill.void, and bill.delete. A finance user can therefore be allowed to prepare bills without necessarily being allowed to post or void them.

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Why payables can be zero even when purchases exist

A purchase order is not a supplier bill. A goods receipt is not automatically the same thing as an Accounts Payable obligation. If the vendor invoice has not been recorded and posted, the AP aging can legitimately remain zero even though stock was ordered or received.
Last modified on September 7, 2026