Supplier bills
A supplier bill records an amount owed to a vendor. Depending on the workflow, users can create, view, approve, post, void or delete bills with permissions such asbill.create, bill.view, bill.approve, bill.post, bill.void and bill.delete.
Use the correct supplier, dates, currency, amounts and accounting context. A bill should reflect the supplier obligation, not merely a note that a purchase happened.
Approval and posting
Where the workflow exposes approval, review the bill before it affects the books. Posting moves the bill into the accounting record and contributes to Accounts Payable. Voiding is limited to a draft bill with no linked journal entry and no recorded payment. A posted or paid bill needs an accounting reversal or other supported correction workflow; it cannot be voided as if it were still a draft.Paying a bill
Record payment when the business actually settles the supplier obligation. Partial payment can leave a remaining payable, while full settlement should remove the outstanding amount. Use A/P Aging to see supplier balances grouped by age and identify bills that need attention.Procurement and payables are related but different
A purchase order records what you ordered. A goods receipt records what arrived. A supplier bill records what the supplier says you owe. Those records can refer to the same business purchase without being interchangeable.Create a supplier bill
Record a supplier obligation correctly.
Approve and pay a bill
Move the payable through review and settlement.
Procure to stock
Understand purchasing and receiving before the payable.
Financial reports
Use A/P Aging and ledger reports to verify balances.