> ## Documentation Index
> Fetch the complete documentation index at: https://docs.lynkacrm.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Record damaged and on-hold stock at receiving

> Separate accepted, damaged, and on-hold quantities on a goods receipt so delivered stock is not all treated as clean available inventory.

Supplier deliveries are not always clean. Lynka's goods receipt lines let you separate what was accepted from what arrived damaged or needs to stay on hold.

## Quantity buckets

For each receipt line, the editor tracks:

**Accepted** for units received in an acceptable state.

**Damaged** for units that arrived damaged.

**On hold** for units physically received but not yet ready to be treated as normal accepted stock.

The total received quantity is the sum of the three buckets.

## Why the split matters

If every delivered unit is recorded as accepted, available stock can look healthier than the physical warehouse. The separate buckets preserve the reason a delivered quantity should not all be treated the same way.

Lynka includes built in automations for **Damaged stock received** and **Received stock on hold** so these exceptions can reach an attention queue instead of disappearing inside a receipt.

## Example

A PO line orders 20 units. The supplier delivers 15 today. Of those, 12 are acceptable, 2 are damaged, and 1 needs inspection.

Record:

* Accepted: 12
* Damaged: 2
* On hold: 1
* Total received: 15

The purchase order still has 5 units outstanding.

## What not to do

Do not enter 15 as accepted and add a note saying three are unusable. The structured quantity fields exist so inventory logic and automation can distinguish the exception.

Do not mark the entire PO received when only 15 of 20 arrived.

Do not edit a posted receipt in place to hide a later discrepancy. Use the supported adjustment or review workflow.